Recruitment of Ex-Offenders Policy

How we ask job or volunteer candidates about any past convictions, and how we make our checks.

Recruitment of Ex-Offenders Policy

How we ask job or volunteer candidates about any past convictions, and how we make our checks.

As an organisation assessing applicants’ suitability for positions which are included in the Rehabilitation of Offenders Act 1974 (Exceptions) Order using criminal record checks processed through the Disclosure and Barring Service (DBS) and Disclosure Scotland, SSAFA complies fully with the relevant Codes of Practice and undertakes to treat all applicants for positions fairly.

· SSAFA undertakes not to discriminate unfairly against any subject of a criminal record check on the basis of a conviction or other information revealed.

· SSAFA can only ask an individual to provide details of convictions and cautions that SSAFA are legally entitled to know about. Where a DBS or Disclosure Scotland certificate at either standard or enhanced level can legally be requested (where the position is one that is included in the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 as amended and where appropriate Police Act Regulations as amended).

· SSAFA can only ask an individual about convictions and cautions that are not protected.

· SSAFA is committed to the fair treatment of its staff, potential staff or users of its services, regardless of race, gender, religion, sexual orientation, responsibilities for dependants, age, physical/mental disability or offending background.

· SSAFA has a written policy on the recruitment of ex-offenders, which is made available to all DBS or Disclosure Scotland applicants at the start of the recruitment process.

· SSAFA actively promotes equality of opportunity for all with the right mix of talent, skills and potential and welcome applications from a wide range of candidates, including those with criminal records.

· SSAFA select all candidates for interview based on their skills, qualifications and experience.

· An application for a criminal record check is only submitted to DBS or Disclosure Scotland after a thorough risk assessment has indicated that one is both proportionate and relevant to the position concerned. For those positions where a criminal record check is identified as necessary, all application forms, job adverts and recruitment briefs will contain a statement that an application for a DBS or Disclosure Scotland certificate will be submitted in the event of the individual being offered the position.

· SSAFA ensures that all those in SSAFA who are involved in the recruitment process have been suitably trained to identify and assess the relevance and circumstances of offences. SSAFA also ensures that they have received appropriate guidance and training in the relevant legislation relating to the employment of ex-offenders, e.g. the Rehabilitation of Offenders Act 1974.

· At interview, or in a separate discussion, SSAFA ensures that an open and measured discussion takes place on the subject of any offences or other matter that might be relevant to the position. Failure to reveal information that is directly relevant to the position sought could lead to withdrawal of an offer of employment.

· SSAFA makes every subject of a criminal record check submitted to DBS or Disclosure Scotland aware of the existence of the relevant Code of Practice and makes a copy available on request.

· SSAFA undertakes to discuss any matter revealed on a DBS or Disclosure Scotland certificate with the individual seeking the position before withdrawing a conditional offer of employment.